January 2025
2025 Call for Papers open.

March 31, 2025
Call for Papers close.

April 1, 2025
Exhibitor registration opens.

April 30, 2025
Authors notified of acceptance or denial of submissions.

May 2025
Attendee registration opens.

May 16, 2025
Signed Speaker contracts due to VDF Management office.

June 13, 2025
Presentation manuscripts, ready for publication, due to VDF Management office.

June 20, 2025
Early-bird registration fees end. Registration fees increase to full price June 21, 2025.

August 22, 2025
All pre-registration closes. Walk-up registration will be available on-site. (Note: Walk-up registration rates will increase by 20%.)
Lab presentation handouts due.